Statute - Constitution

Preamble

The Species Plantarum Programme is a not-for-profit entity, organised under the auspices of the International Organization for Plant Information (an affiliate of the International Union of Biological Sciences). The purposes of the Species Plantarum Programme are purely scientific in nature. Its ultimate goals are to serve mankind by documenting the presence and distribution of the earth’s vascular plant species and to provide means by which to identify them. Because of the inclusive and encompassing nature of the Species Plantarum Programme, it must be based on broad and long-term international cooperation.

Name

The name of this organization shall be the Species Plantarum Programme (SPP).

Objectives

The purpose of the SPP is to prepare and make available taxonomic accounts of all vascular plants in the world. These accounts will be published and disseminated by any means deemed appropriate under the title “Species Plantarum” and subtitle “Flora of the World.” In order to accomplish this goal, the SPP

  1. coordinates the editorial policies of its publications,
  2. seeks the cooperation of botanists to prepare floristic treatments, and
  3. assists botanists in their efforts to obtain necessary resources for their studies.

In order to achieve these objectives, the SPP will necessarily be concerned with promoting

  1. the training of botanists and associated personnel (especially in developing countries where the most important centres of vascular plant diversity are located),
  2. the acquisition of resources (e.g., staff time, computers, collections storage facilities) by governments/institutions whose scientists participate in the writing of floristic accounts, and
  3. the provision of basic taxonomic knowledge for the protection of botanical resources (natural and scholarly) worldwide.

Steering Committee

The government and operation of SPP are vested in an international Steering Committee that conducts the business of the organization in accordance with the Constitution and Bye Laws. Composition of the Steering Committee is intended to reflect the diversity of the world’s geographic regions and vascular plant systematists. It shall consist of a maximum of 50 members. Four additional non-voting members shall serve on the Steering Committee ex officio: Chairman of the International Organization for Plant Information (IOPI), Secretary of IOPI, Chairman of IOPI’s Global Plant Checklist Committee, and one member of the IOPI’s Information Systems Committee. At meetings of the Steering Committee a quorum shall consist of members present. Prospective members of the Steering Committee are nominated, seconded, and elected (simple majority vote) by the Steering Committee. Decisions of the Steering Committee shall be determined by simple majority vote of the members present at regular meetings or by simple majority vote of members choosing to respond to votes by mail between meetings. Terms of members of the Steering Committee are three years and members may be re- elected. Vacancies on the Steering Committee due to death, incapacity, or resignation may be filled at the next meeting of the Steering Committee, as needed. A member of the Steering Committee may designate a proxy with full voting privileges to substitute for him/her during a meeting of the Steering Committee provided that said member shall have indicated to the Secretary or Chairman of the Steering Committee that he/she wishes to vote by proxy.

Officers and Duties

The elected officers of the SPP are the Chairman, Vice Chairman, Secretary, Treasurer, Editor, Assistant Editor and Publisher. The elected officers shall constitute an Executive Council. Officers shall be elected by simple majority vote of the Steering Committee and serve a term of three years. Officers may be re-elected for additional terms. In the event of the death, incapacity, or resignation of the Chairman, the Secretary shall arrange for an immediate election to replace him/her. A vacancy in the office of Vice Chairman, Secretary, Treasurer, Editor, Assistant Editor or Publisher shall be temporarily filed by appointment from the Chairman until a new officer is elected for a full term at the next meeting of the Steering Committee.

The Chairman shall 1. preside at all meetings of the Steering Committee, 2. be a voting member of the Steering Committee, 3. be an ex officio member of all subcommittees, 4. represent the SPP on all appropriate occasions, 5. report on the affairs of the SPP to members of the Steering Committee, 6. be the legal head and chief executive officer of the Steering Committee, 7. supervise and carry on the business of the SPP between meetings (including making appointments of ad hoc subcommittees, if needed), 8. be an ex officio member of the IOPI Council, and 9. report on SPP activities to the Annual General Meetings of the IOPI.

The Vice Chairman shall 1. in the absense of the Chairman, preside at all meetings of the Steering Committee, 2. be a voting member of the Steering Committee, 3. assist the Chairman as needed.

The Secretary shall 1. convene regular meetings of the Steering Committee, 2. attend meetings of the Steering Committee, 3. be a voting member of the Steering Committee, 4. convene extraordinary meetings of the Steering Committee, if needed, 5. keep the record of proceedings at meetings of the Steering Committee in official minutes, 6. distribute copies of the minutes to members of the Steering Committee, 7. maintain an archival record of the minutes of the SPP, and 8. keep on file a copy of any legal documents that pertain to the SPP.

The Treasurer shall 1. attend meetings of the Steering Committee, 2. be a voting member of the Steering Committee, 3. be responsible for maintaining the SPP’s funds in accordance with the expressed policies of the Steering Committee, 4. keep the financial records of the SPP, 5. submit financial reports on the SPP’s funds at all meetings of the Steering Committee or as directed by the Steering Committee, and 6. advise the Steering Committee on fiscal policy and long-term fiscal planning.

The Editor and Assistant Editor shall manage all facets of the editorial process and accordingly report to Steering Committee meetings on progress.

The Publisher shall manage all facets of the publication process.

Databases
Publicity
Australian Representative
Asian Representative
Latin American Representative

Subcommittees

The Steering Committee shall organise and maintain subcommittees as necessary to further the goals of the SPP. Mandates and duties of Standing Subcommittees shall be determined by the Steering Committee. Compositions of Standing Subcommittees shall be determined by simple majority vote of the Steering Committee. Vacancies on Standing Subcommittees shall be temporarily filed by appointment of the Chairman until new subcommittee members can be elected at the next meeting of the Steering Committee. Ad Hoc Subcommittees may be organised and maintained as needed. They may be formed during meetings of the Steering Committee or by executive appointment between such meetings. All subcommittee decisions shall be determined by simple majority vote of those attending a meeting or responding to correspondence.

Meetings

Regular meetings of the Steering Committee shall be held at a frequency and location(s) to be determined by the Steering Committee. All members shall be notified of the time, place, and business of a regular meeting of the Steering Committee at least six months in advance of the meeting. The Chairman may call extraordinary meetings of the Steering Committee as needed. Observers or guests, invited by the Chairman, may participate in the meetings of the Steering Committee without right to vote.

Elections and Appointments

Elections for members of the Steering Committee and for SPP Officers shall be held at regular or extraordinary meetings of the SPP or shall be conducted by mail ballot, as needed. Elections shall be by simple majority vote. The Steering Committee and/or the Chairman may make appointments (e.g., Editor of Species Plantarum) as deemed necessary in order to carry out the objectives of the SPP.

Legal Address and Incorporation

The Steering Committee will select the legal address of the SPP, taking into consideration the conditions that will most benefit the SPP in furthering its objectives. The Steering Committee shall be empowered to seek incorporation, or other legal status, when and where appropriate.

Finances

Funds for the operation of the SPP may be sought by the Steering Committee in the form of grants, contracts, donations, governmental support, fees, dues, income from the sale of publications, and from other sources. None of the assets of the SPP shall inure to the private benefit of any member of the Steering Committee, officer, or individual. The Steering Committee may request audits of accounts on a regular or ad hoc basis.

Affiliations

In addition to its affiliation with IOPI, the SPP, upon recommendation by the Steering Committee, may affiliate with other organizations when such affiliation furthers its objectives.

Effective Date of Constitution and Bye Laws

This Constitution and these Bye Laws, once approved by the Steering Committee, shall be effective from.

Amendments to Constitution and Bye Laws

Proposals for amendments to this Constitution and these Bye Laws shall be considered by the Steering Committee at the request of any member of the Steering Committee. Amendments approved by a majority vote of the Steering Committee shall be adopted.

Liquidation

In the event of its dissolution, all assets of the SPP shall be liquidated and distributed to appropriate non-profit organizations.

Desk02 theme